HullabalU 2018 Afterburn Report

Afterburn Report: HullabalU 2018

 

Introduction and Thanks

HullabalU 2018 took place from October 12-14 at the Elderberry Farm in Hartsburg, MO. We sold a total of 306 tickets. Multiple sound and food camps were in attendance. A special pre burn performance was organized and impressed many. The weekend was damp and chilly but it did not affect the event.

 

Theme and effigy

HullabalU’s theme for 2018 was Gretel and Hanzel

 

“Come celebrate friendship, food, and losing your kids in the woods. This burn is about shedding the things that we rely upon so we may get lost and find our family.”

 

Effigy:

 

The effigy was a pot belly stove designed that participants could climb inside. Located in the belly was a button that participants could push and trigger a fireball to shoot out of the stove pipe. Paint was provided so that participants could graffitti the stove before the burn.

 

The effigy was designed and built by Britta Nova and Jill Wendling. This marks the first woman led effigy team for Midwest Burners.

 

Temple

We built an impromptu temple on the newly formed beach. 3 spools stacked on top of each other. We called it the “Temple of Spools.” It did not burn as well as we had hoped. It was the first time any temple burn happened at Hulla. We burned it down Friday night.

 

 

Art Grants

IFArt Team Afterburn Report 2018

Lead: Jill Wendling

HullabalU gave out 7 art grants for a total of $863.

 

Preference for art grants is given to age inclusive activities. This year that included tacos, interactive LED poles, large candy art to decorate the space, a candy house to hang out in, a witch to be revealed in the burn, and paint for interactive activities.

 

LNT

 

The land HullabalU takes place on is a former elderberry farm. There is old irrigation pipe everywhere. As part of the preparation for the burn several participants helped clean the land and remove old debris. As such we helped to remove traces left by those before us.

 

Financials

 

Ticket sales generated $8,355 in revenue. $263 was donated as additional art grant funds.

 

The budget for HullabalU can be viewed here:

https://docs.google.com/spreadsheets/d/1Tn7y4px3hu7RgPavrVwanODnXRM2raaqEv1X8g3oRjA/edit?usp=sharing

 

Interfuse Afterburn Report 2017

Afterburn Report: InterFuse 2017

Introduction and Thanks

InterFuse 2017 started out with a LOT of rain. A weekend of record rainfall in southern Missouri left many of the area’s major and minor highway bridges closed. Effigy, TLA, and Kitchen crews made it on site via alternate routes due to so many sections of highway being closed off due to the flash floods. Wednesday evening, and Thursday morning had many volunteers dubbing the event “MoistureFuse” and “InterFlood.” Nevertheless, we burned on. The ECs Britta, Devin, and Red  would like to thank all of the leads, volunteers, theme camps, artists, and participants for making InterFuse 2017 awesome.

Theme and effigy

InterFuse’s theme for 2017 was Repurpose Revolution submitted by Loee Love

“Innovation through reuse. You know what they say: one man’s trash is a burner’s treasure. Ok, maybe they don’t say that, but what if they did? A theme based on repurposing, reusing, upcycling, recycling, whatever you want to call it. People all over the world are acknowledging our over consumption and production of waste and are increasingly aware of the detriment to our earth and have started thinking up innovative and creative ways to repurpose in art, fashion, and building.

Repurpose Revolution brings civic responsibility to the forefront by forcing participants to take a look at the trash in their own homes and community and think of a way to reuse it. And reuse it as only a burner can! Imagine art, structures, sculptures, costumes, the effigy – all built from repurposed items. From trash to art! 2017 marks our first all ages burn, and Repurpose Revolution will be a great introduction to the creativity and resourcefulness of our community to our young people – our future. And who better to inspire us? Kids have been making art from popsicle sticks and milk cartons for decades! How will you recycle?”

Effigy photos by Kiwi

The effigy this year titled “Round Thing With Animals In It” was designed and built by Paul Salierno. It was a carousel containing animals that participants could ride on, and switch around the heads and tails. The top of the carousel featured a massive flame effect. Paul used repurposed electrical spools, and offcuts from the lumber mill to fit the Repurpose theme.

Photo by Brian Perez

Photo by Amanda Selenke

InterFuse Goes All Ages

2017’s biggest change was the integration of children at InterFuse. In the late summer a landslide percentage of community members voted to have InterFuse go all ages. This resulted in event participants creating a “Kidsville” for family camping, and an 18+ area for adult activities.

Photo by Robin Murphy

Temple

The Temple of Self was the official temple for Interfuse 2017, designed by Nathan Keuster. Its shape was a white-walled octagon atop a 2-step platform featuring 4 arched entrances. Each entrance containing a name. Shame, Fear, Grief, & Rage. Plaques will sat outside the perimeter of each entrance providing guidance. Participants were encouraged to set an intention, choose an entrance, & ascend the stairs to enter.

The Temple of Self was the second temple in InterFuse history, and marked a shift in bringing and recognizing temple culture in the Midwest Burner community.

Art Grants

The InterFuse art team now coined IFArt team received 25% of ticket sales in art grant funding and raised near $3000 through events such as Decemburn, the art auction at Ignition and art donations through the Donation Button.  They awarded 60+ art proposals with a near total of $17,000 in art grants.

 

The IFArt team also completed the following this year (which were all new):

-We opened the proposal submissions earlier and received improved responses

-Gave the art panel increased time for review of proposals and voting

-The IFArt team Tour De’ Art successfully completed with a 1 hour art tour with art cars and art leads talking about the art and with artists as they toured the event grounds with all who wanted to attend and a photographer

-Patches and stickers for artists and art donors

-Laminated awards to place on all art pieces for identification throughout the burn

-Lammies for all art grant and honorarium recipients

-Spending on art that was not originally funded but was impressive enough to warrant monetary reward post event

-Adding a placement map of all of the art grant and honorarium recipients

LNT

From Earth Guardian Leads: Tricia Woolbright (Miz Trish) and John Beddow (North Star):

 

We had volunteers pretty consistently, all our needed equipment, and we were able to clean up from the previous land users and our own event smoothly. We had a lot of great participation from the community and only two really rough spots with folks who were not familiar with leave no trace principals entirely. So all in all, it was a very successful Earth Guardians / Leave no trace event.

Financials

Statement of Financial Activities

InterFuse Repurpose Revolution yielded a significantly smaller net revenue than in previous years. The greatest factor in the change of net revenue can be attributed to a notable increase in art grants: $3,985 in 2015, $9,390 in 2016, and $18,065 in 2017. If the community wishes to continue funding art in this manner, the accountant recommends increasing ticket price 25 – 50 percent in 2018.

In early 2017, the board implemented a new financial policy and procedure that can be found here. The greatest impact of this change was that leads were not issued gift cards in 2017. There was increased receipt reporting by leads in 2017 and the organization will likely continue following the DDBP. Any community feedback regarding the policy can be directed to the board or Hilary Garlic Fingers.

Also in 2017, the board accountant implemented a new budgeting system (based off feedback from Lakes of Fire financial wizards). Access to view the document is here. Please direct any questions about the budgeting to Hilary Garlic Fingers.

Misappropriation: A now-former board member was issued cash with the expectation the funds would be used to pay for neighbor gifts (and a small portion for straw and security officers). Funds totaling $1,032.50 were misappropriated. The misappropriation is listed on the budget document, MWB books, and will be reported on our annual tax return. The former board member has indicated they intend to return these funds to the organization.

IF 2017 Budget

Link to 2016 IF Budget

Attendees
1,200.00
Sold
https://docs.google.com/a/midwestburners.com/spreadsheets/d/1OVDZttGYagzQ3yAgZK4pD_371FInNbPEzjO8I4k-SMg/edit?usp=sharing

Tier 1 price
40.00

Link to 2015 IF Budget

https://docs.google.com/a/midwestburners.com/spreadsheets/d/1-kNNoGb1PA4rN7r5KHxsor3j8skVQXJTiY-JvDTxDmk/edit?usp=sharing

REVENUE

Link to Receipts folder!

Ticket Revenue

ESTIMATED
ACTUAL
DIFFERENCE
https://drive.google.com/drive/folders/0B9xcA0-iI89SRnc4RXdVT1VjM0U?usp=sharing

Revenue, Tier 1
48,000.00
47,092.00
908.00

0.00

Total Ticket Revenue
48,000.00
47,092.00
(908.00)

Art Donations (various)

0.00
3,410.01

TOTAL REVENUE
48,000.00
50,502.01
2,502.01

EXPENSE

PROGRAM EXPENSE

Changes in budget will be highlighted in Yellow (can only be entered by HGF)

PROGRAM 1: PRESENTATION OF ART

INTERFUSE

IF Department Expenses
ESTIMATED
ACTUAL
DIFFERENCE
Link to Details

Art Curation
225.00
254.40
(29.40)
https://docs.google.com/spreadsheets/d/1ftaRc7f7xPE2KNMM48CTEz_036ewW3CrW3mkpMEJqdw/edit#gid=1

DMV
100.00
0.00
100.00
https://docs.google.com/spreadsheets/d/1lr8gYf3O1xtu-dzzb9lHMnaI0FMqw013Tq9zZn1I-0M/edit#gid=1

Effigy
3,000.00
2,960.69
39.31
https://docs.google.com/spreadsheets/d/1wjaRnpWVI-3C8ZEGQgtueJy39xbDmvrMfIYv3DRTjc8/edit#gid=1

Event Guide
0.00
0.00
0.00
https://docs.google.com/spreadsheets/d/1TkJq9TkuYu614tD2Ng7LAvzNDju6HeqCi4EozdNYjN8/edit#gid=1

FAST
825.00
735.44
89.56
https://docs.google.com/spreadsheets/d/1_eMkBvLGMJ-JTYeLwjH0ngw3hf3CZhP-LORrsh1dtPA/edit#gid=1

Gate
350.00
298.80
51.20
https://docs.google.com/spreadsheets/d/1zgDDYCXgpg48_ctAPXD_-xLewpAI_kOIxJR8nvY0Vj8/edit#gid=1

Greeters/Education
350.00
34.48
315.52
https://docs.google.com/spreadsheets/d/1JllKKVAV1Yg8g25inPRn7UAcMRvW__KPkQn7UUjT9oE/edit#gid=1

Kitchen
500.00
459.87
40.13
https://docs.google.com/spreadsheets/d/1ml7K4UL2bDdLmNomsaDgNWoTZundMLklD1xx7ttNQXE/edit#gid=1

Lammies
450.00
246.99
203.01
https://docs.google.com/spreadsheets/d/1BrFGDyNm6yFKaBoyOTmSEA-ogumhszXTCXzMAbuHRmU/edit#gid=1

Earth Guardians
150.00
146.41
3.59
https://docs.google.com/spreadsheets/d/1GiF6llIvJG6f9fzL1W3slSTCWKg9ZmpbwygjZebW9Vg/edit#gid=1

Medic
650.00
766.38
(116.38)
https://docs.google.com/spreadsheets/d/1r0PJXSSoUVfNNJOnJYGKIVZDqYlg4N9O_skUJeY3UA0/edit#gid=1

Parking
100.00
0.00
100.00
https://docs.google.com/spreadsheets/d/16qfzN4_agzIpw4_wd38F0mxxDLY1hA4MSA1pOtNMqB8/edit#gid=1

Perimeter
0.00
0.00
0.00
https://docs.google.com/spreadsheets/d/1QhiBZFYGSZYc_6xF-K-0XlDQhTZGJzYBNwSNzlDhqXk/edit#gid=1

Placement
150.00
116.07
33.93
https://docs.google.com/spreadsheets/d/18ovUlSzwYOJ3KptECaIeLzR_Rg1CSYJc9G4JYPjtHpQ/edit#gid=1

Pre-Burn
250.00
243.74
6.26
https://docs.google.com/spreadsheets/d/1-nhQjya4diL6fVrqxhFLI3-liAk4t28TEB1-IdJ1CTo/edit#gid=1

Radio
225.00
176.65
48.35
https://docs.google.com/spreadsheets/d/1YBy09bqCtNSwe1mKxOVPoupq_uUUAGVJoWiGAHMLIfI/edit#gid=1

Rangers
1,250.00
1,246.87
3.13
https://docs.google.com/spreadsheets/d/1EWmZr7AJCdYyPWelvHi7Dt3s9W3bitEjFrudqphQXsg/edit#gid=1

Sanctuary
200.00
29.95
170.05
https://docs.google.com/spreadsheets/d/1iklwlEt2r9i2cDrqbU2Ma55SLPcZ3LA_P3Uq4Xcp-cs/edit#gid=1

Sound
75.00
73.44
1.56
https://docs.google.com/spreadsheets/d/1jSIMc7M1Kgu8GdIomie84LF_qEa3AmrLZzIvySDwdpA/edit#gid=1

TLA (incl gator/fuel)
2,400.00
2,122.42
277.58
https://docs.google.com/spreadsheets/d/18XD7qC4vuA7MYLWLLStVUc3OZGtJDy905BzQMhPWTtQ/edit#gid=1

Volunteers
100.00
0.00
100.00
https://docs.google.com/spreadsheets/d/1-acrFnf4xWm-_FYs3zZPs54uoIDGS057BbjBth3d2bU/edit#gid=1

IF Shared Event Expenses
ESTIMATED
ACTUAL
DIFFERENCE

Burn phone
75.00

75.00

Contingency
500.00
862.50
(362.50)
straw, $7.50 misappropriated

Dumpster
450.00
110.00
340.00
pymt 4/28 for $200 deposit

Firewood
400.00
210.00
190.00
check 1229 to Paul 4/27 for 400.00

Golf cart rental
2,000.00
2,822.87
(822.87)
Rental, damage fees

Golf cart fuel
0.00
83.45
(83.45)
fuel and cans

Ice
0.00

0.00

Insurance
1,000.00
921.00
79.00

Porta Potties
1,200.00
1,254.00
(54.00)

Security
525.00
500.00
25.00
issued 4/10, $25.00 misappropriated

Neighbor gifts
1,000.00
0.00
1,000.00
issued 4/10, misappropriated 5/01

Ticket Expenses (Burner Tickets fee)
1,200.00
1,243.00
(43.00)
issued 5/15

Ticket Expenses (PayPal fee)
1,500.00
1,290.29
209.71

Transpo (rent & fuel)
850.00
1,537.15
(687.15)
Penske + fuel

Venue Rental
10,500.00
10,500.00
0.00

Misappropriated funds

1,032.50

TOTAL PRESENTATION OF ART
32,550.00
32,279.36
241.58

ESTIMATED
ACTUAL
DIFFERENCE

PROGRAM 2: FUNDING OF ART

Art Grants

19,085.01
18,065.00
1,020.01
https://docs.google.com/spreadsheets/d/1jbSIUz3Qi3VHQCM8kHckPNljtoEv9D_9xa4goK9YfUU/edit#gid=1

Grant team can add all donations to the actual spending in this account

TOTAL FUNDING OF ART

19,085.01
18,065.00
1,020.01

PROGRAM 3: COMMUNITY OUTREACH

Community Donation

0.00

TOTAL COMMUNITY OUTREACH

0.00
0.00
0.00

TOTAL PROGRAM EXPENSE

51,635.01
50,344.36
1,261.59

ADMINISTRATIVE EXPENSE
ESTIMATED
ACTUAL
DIFFERENCE

Web collaboration
250.00
100.00
150.00

Leads retreat

0.00

Office expenses

0.00

Website

0.00

TOTAL ADMINISTRATIVE EXPENSE
250.00
100.00
150.00

FUNDRAISING EXPENSE

General Fundraising
0.00

Team Fundraising
0.00

TOTAL FUNDRAISING EXPENSE
0.00

TOTAL REVENUE

48,000.00
50,502.01
2,502.01

TOTAL EXPENSE

51,885.01
50,444.36
1,411.59

SURPLUS (DEFICIT)

(500.00)
57.65
528.59

https://docs.google.com/document/d/16aE3Y4AqOVuCekIro93Lw7ZIkgJcacU-2rtSbGi_Kj8/edit

HullabalU, Afterburn and Financial Reports for 2017

HullabalU Afterburn Report: 2017

 

Introduction and Thanks

HullabalU was just what it was hoped to be  – an intimate burn revisiting what we all love about burning.  Beautiful land, comradery, family oriented and focused on building a stronger community.

 

Theme and effigy

This year’s theme for HullabalU was “The Tortoise and the Hare.” The effigy was designed to combine these two creatures into a climbable structure to inspire whimsy.  For the second year, the effigy was designed to allow for continuous creation throughout the event.  This was done by using art grant funds to provide paint, brushes and wood panels that could be adopted by any attendant to paint.  These panels were added to the final effigy presentation to enjoy several hours before “Hortoise” was burned.

 

LEO Relations

EC’s contacted LEO months prior to ensure notification was implemented.  EC’s were made aware of another event “The Pumpkin Festival” and were able to alert attendants of changes in routing due to roads closing for this event.  No visits or issues from LEO happened during the event.

 

Sound Mitigation success

One noise complaint from Marsha, a neighbor, did come to the land owners which was resolved to her satisfaction via reducing volume.

 

Ticketing System

Ticketing system worked fairly well.  Internet service at the site limited the speed with which check in occurred.  Some of the transfers did not register in time to get the information there before the event but these situations were handle individually and all ticket holders were able to check in.

 

Art Grants

$250 was budgeted initially and an additional $330 was granted through the donation button on burnertickets.  Art grants totalled $580 which was diverted to 5 grant proposals – Kate’s Chili (a big hit), the effigy panels and paint, oil wrestling and Fwed Chapel, the very popular Mobile Ball Pit and last but not least light up juggling.

 

Attendees: 236

Theme Camps: 6

Sound Camps: 1.5

Weather: Great till the 6in of rain Saturday night.

 

Financials

Where did the money go!?

HullabalU 2017 Financial Report 

https://mail.google.com/mail/u/1/?ui=2&ik=c05639f784&view=att&th=164e1d4abba96bf7&attid=0.1&disp=inline&safe=1&zw

 

 

3rd Annual Heartland Safety-Third Regional Burn Training


Open to all burners that plan to attend at least one Regional Burning Man event organized by either Midwest Burners or Gateway Burners in 2018. This event is free. Please RSVP only if you plan to attend, as breakfast and lunch will be provided.

TENTATIVE SCHEDULE (to be updated):

9-10 – Breakfast and Volunteer Signups (Non-structured)
10-11:30 – Ranger Basics for Everyone (All Departments)
11:30-11:45 – Break / OPEN TIME
11:45-12:30 – Interdepartmental Overview (All Departments)
12:30-1:15 – Lunch
1:15-1:30 – Medic Overview (All Departments)
1:30-1:45 – Sanctuary (All Departments)
1:45-2:15 – Principles Office (All Departments)
2:15-3:00 – Advanced: Breakout Groups (By Department)
***NOTE: PICK ONE OF THE FOLLOWING ONLY
– Ranger Leadership / Advanced
– Medics Advanced
– Sanctuary Advanced
– Principles Office Advanced
3-3:15 – Break / OPEN TIME
3:15-3:45 – ICS Overview
3:45-5:15 – ICS Simulation (All Departments)
5:15 (out by 6) – Feedback forms / goodbye mingle

https://www.facebook.com/events/2028991577377692/